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Dear authors,

Before preparing your oral or poster presentation and before coming to the Congress, we recommend you take a few minutes to read the following guidelines.

1. ORAL PRESENTATIONS

Oral presentations are always accompanied by PowerPoint presentations. The speakers are entirely responsible for the presentation content (order, graphics etc…). Once onsite every speaker should also verify in the Final programme that the name of the room and the time of the session have not changed.

For your presentation

All presentations and questions must be delivered in English, as English is the official language of the Congress. Time reserved for your presentation is:

• 30 minutes – 25 minutes for speech and 5 minutes for discussion (perspective talk presentation)
• 20 minutes – 15 minutes for speech and 5 minutes for discussion (oral presentation)

Format of your presentation

Please make sure your presentation is in a commonly compatible format. Please prepare your presentation in preferably using PowerPoint version 2010 or 2013 in 16:9 aspect ratio (versions 2007 / 2003 and OS X Keynote are also supported).

Supported file types:

• Presentation: PPT, PPA, PPTA, PPTX, PDF, Keynote (OS X)
• Video: AVI, MPG, MKV, MOV, MP4, WMV
• Audio: WMA, MP3, WAV
• Pictures: JPG, GIF, BMP, TIF

Do not forget, when saving your final presentation to CD or USB stick, to make sure to include your video files if having any and all links to these multimedia files. Wi‐fi / Internet connection in the meeting rooms is not provided.

Depositing your file

Your presentation must be handed over to the personnel in the SPEAKERS´PREVIEW ROOM, either with a CD or a USB stick, as far in advance as possible and TWO hours BEFORE (the entire session) the beginning of each of your dedicated sessions AT THE LATEST. The presentation for an early morning session should be handed over the evening before.

In the SPEAKERS´PREVIEW ROOM, you will be assisted by a technician, who will help you to download your presentation to the internal network. You will also be able to review your presentation and to verify that it has been transferred correctly to the network.

SPEAKERS' PREVIEW ROOM will be located on the congress floor right next to the
QUADRANT meeting room and will be available in the following times:

• Sunday, July 5, 15:00 – 18:00
  
• Monday, July 6, 07:00 – 18:00
  
• Tuesday, July 7, 07:00 – 17:00
  
• Wednesday, July 8, 07:00 – 17:30
  
  

In the lecture room

Your presentation will be sent directly to the lecture room through the internal computer network. Once the presentation is launched on the computer in the respective lecture room, you will advance your own slides using the remote control. Please, do NOT come at the last minute with your own computer into the lecture
room: you will NOT BE ABLE to connect it. All presentations must be downloaded in the SPEAKERS´PREVIEW ROOM beforehand.

2. POSTER PRESENTATIONS

The maximum dimensions of your poster are 90 cm x 120 cm (portrait orientation).
Each poster board will be given a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation (e. g. P 01, P 02 etc…). In order to fit the poster board, your poster should not exceed the recommended size. Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. Thin cardboard is more suitable than paper. The Congress organizers will provide suitable fixing materials, and on site assistance will be available to help you to display your poster.

Mounting your poster

Poster area will be open for mounting as of July 6, 2015, 08:00. All posters should be set up by 14:00 on the same day, prior to the scheduled Poster session. Posters will remain displayed within the whole Congress period.

Removing your poster

All material must be removed by the owner of the poster at the end of the congress. The Congress organizers cannot accept responsibility for any material left behind. The organizers are not responsible for loss or damage to those posters that are not removed by authors within the times of dismantling as indicated above, posters left at the end of the Congress will be automatically destroyed. All authors are requested to be present by their posters within the poster presentation time to address delegates’ interest. There are two poster session within the congress:

• Poster Session 1: Monday, July 6 - 15:30 – 17:00
  
• Poster Session 2: Tuesday, July 7 - 17:00 – 18:30