Visa & Invitation Letter Information

The organising company will start issuing  the invitation/confirmation letters from March and the earliest possible date to apply for a visa at the embassy is 3 month in advance. The estimated duration for visas to be issued is 2 weeks.

Visitors from non-Schengen countries must possess a passport valid for at least a three month stay. To begin with participants are advised to locate their respective diplomatic missions or embassy. As offices aren’t available in all countries, it is necessary to either apply at an embassy representing the CZ (listed here) or to travel to an assigned embassy in another country (listed here). It is not possible to obtain a visa on arrival at Prague airport.

It is necessary that the applicant applies in person at the embassy. This is due to a new Visa Information System, which requires the collection of fingerprints.  The list of countries that are a part of this new system is here.

Invitation letters are issued upon request of the applicant. Most embassies accepts invitations issued by the organising company, nevertheless some may demand an official invitation letter issued by the alien police of the Czech Republic. In such case, additional fees apply and the estimated time of issuance is prolonged. It is therefore suggested to begin the visa handling as soon as possible, as the total processing time may be up to 5weeks.

Conditions to issue the invitation letter are as follows:

  • paid registration fee

There are additional documents requested in order to apply for a visas at the embassy, these are listed here.

Reimbursement requests caused by visa denial or expatriation of the delegate will be handled on an individual basis.

For issuing the visa invitation letter please contact the Congress Secretariat.


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Congress Secretariat: C-IN, Prague, CZE | tel.: +420 261 174 301
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